Open Opportunity:

Office Administrator / Administrative Assistant
Alloy Silverstein, a multi-office regional accounting and advisory firm, is seeking a full-time Office Administrator role for our Cherry Hill, NJ office location.

Be the operational backbone of a respected regional CPA firm.
Alloy Silverstein Accountants and Advisors is seeking a dependable, proactive, and detail-driven Office Administrator to lead administrative operations at our Cherry Hill headquarters and provide support to our Southern New Jersey team. In this essential role, you’ll not only ensure the day-to-day flow of the office but also supervise a team of administrative professionals and contribute to a seamless experience for both staff and clients—especially during tax season.

About the Office Administrator Role

As Office Administrator at The Alloy Silverstein Group, you will play a pivotal role in the success of our two-office firm. You’ll be responsible for keeping processes efficient, managing a small administrative support team, and collaborating closely with our accounting and advisory departments. This position offers the opportunity to lead with initiative, improve systems, and support a firm with decades of client trust.

During tax season and other peak periods, overtime (late evenings and Saturdays) may be required to meet critical deadlines and maintain firm-wide productivity.

Key Responsibilities

• Oversee and coordinate day-to-day office operations and administrative procedures
• Supervise and schedule a team of administrative assistants, providing support, training, and performance oversight
• Ensure the office environment is fully functional—manage supplies, vendor relationships, office equipment, and service requests
• Maintain and implement office policies, streamlining systems where appropriate
• Coordinate firm calendars, meeting logistics, and room scheduling
• Process daily client payments and deposits, reconcile accounts, and assist with month-end reporting
• Partner with accounting staff to assist with client onboarding, billing processes, and workflow tracking
• Handle internal HR administrative functions such as onboarding paperwork, benefits coordination, and workstation setup for new hires
• Support firm-wide communications and internal event coordination when needed

What You Bring to the Role

• Proven experience in office management or administrative leadership
• Previous experience in a CPA firm, financial services, or other professional services setting (preferred)
• Strong leadership and delegation skills, with the ability to guide a small team and foster collaboration
• Highly organized with strong attention to detail and ability to juggle multiple tasks in a deadline-driven environment
• Clear and professional communication, both written and verbal
• Strong proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with accounting software or workflow systems a plus
• Discretion and integrity when handling confidential employee and client information
• Flexibility and a positive attitude, especially during peak tax season

Smooth Transition Plan

You will benefit from a structured transition period working alongside our current Office Administrator. This handoff is designed to ensure full training, process understanding, and a seamless transfer of responsibilities.

Why Join Alloy Silverstein?

We’re a recognized regional leader offering tax, accounting, payroll, and advisory services. With a client-first approach, a commitment to innovation, and a strong firm culture, Alloy Silverstein is proud to support our team’s professional growth and work-life balance.

Apply Today

Ready to take the lead? Submit your resume and a brief cover letter to careers@alloysilverstein.com or apply directly at the link below.

Salary Range

Starting at $75,000 per year.

To learn more about the culture and benefits of becoming an Alloy Silverstein team member, visit our Careers page.

Alloy Silverstein is an EEO. Our team members are nationally recognized for providing superior client service. Join our client-centric, community-minded team today. For immediate consideration, send resume and salary requirements to careers@alloysilverstein.com or apply at the link below.

Updated November 2025

     

With office locations in Cherry Hill and Hammonton, Alloy Silverstein has been providing the Philadelphia region with accounting, tax, auditing, and advisory service since 1959. Our professionals have made many long-term client relationships by valuing an emphasis on excellence, hard work, giving back to our local community, and pledging to go above and beyond with exceptional client service.

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